Progress User Guide

Structure & how progress is calculated

Progress organizes goals into four levels. Each higher level is calculated automatically from the levels below it — no manual math required.

• Project — a goal you want to reach (e.g. "Score 900 on the TOEIC").
• Milestone — a checkpoint inside a project (e.g. "Finish one pass of grammar").
• Task — something concrete to do (e.g. "Finish one vocabulary book").
• Subtask — a task broken down further. Subtasks can nest inside subtasks.

How progress rolls up

Enter a progress rate (0–100%) for each task, and it rolls up to your overall project percentage.

• A task that has subtasks is calculated automatically from its subtasks (a manual value gets overwritten).
• A task with no subtasks is set by hand using the slider or the +/− buttons.
• Project progress is a weighted average of its tasks (see Weighting).

Projects

Create

1. Tap the ＋ (add) button at the bottom right and choose "New project".
2. Enter a project name and confirm.
3. The project's task screen opens.

Rename, delete, copy

Use the menu (⋮) at the top right of the project's task screen.

• Rename — edit the project name.
• Copy — duplicate the project with all its tasks and subtasks. This can take a moment for large projects.
• Delete — after confirmation, removes the project along with its tasks and subtasks.

Archive

Finished projects can be archived from the menu to keep your list tidy. Archived projects can be restored at any time.

Tasks

Create

1. On a project's task screen, tap the ＋ button.
2. Enter a task name and confirm. The task's detail screen opens.

Enter progress

Update progress from the task detail screen.

• Drag the slider to set 0–100%.
• Use the ＋ / − buttons to fine-tune by 1%.
• Tap the circle button on the left to mark it 100% (done) in one tap. If the task has subtasks, you'll be asked whether to set them all to 100%.

Reorder

Long-press and drag a task to reorder it. Reordering only works when the sort order is set to "Custom" (you can't drag while sorted by due date, progress, etc.).

Move or copy to another project

• Move — tap the task's project field and choose a destination. Its subtasks move with it.
• Copy — duplicate it from the menu, including subtasks.

Dates, notes & attachments

From the task detail screen you can set a start date and due date, add notes, and add file attachments and comments. Setting a due date enables deadline prediction.

Subtasks

Create & break down

1. Add a subtask with the ＋ button on the task detail screen.
2. Open a subtask's detail screen and add more subtasks inside it to go deeper.

When a task feels too big to start, breaking it into subtasks makes it clearer where to begin today.

Reorder, move, promote

• Reorder — long-press and drag (sort order must be "Custom").
• Move — from the menu, move a subtask under a different task or subtask.
• Promote to task — turn a subtask into a full task. Its child subtasks come along with it.

Depth

The free plan limits how deep subtasks can nest. With the Expert Plan you can break work down to 6 layers deep. A notice appears when you reach the limit.

Milestones

A milestone is a checkpoint on the way to your goal. Splitting a big goal into "what to aim for next" lets you move forward one step at a time.

Create & edit

1. Choose "Add" from a project's milestone list.
2. Enter a name (required), a description (optional), and a due date (optional — "no due date" is allowed).
3. Edit or delete from the milestone detail screen's menu.

Link tasks

• Create new — use the ＋ button on the milestone detail screen to create tasks under that milestone.
• Link existing — tap the "Milestone" field on a task and pick which milestone it belongs to.

What the milestone detail shows

• Progress (a weighted average of its tasks) and completed / total task count
• Incomplete and completed tasks on separate tabs
• The due date and close status (a closed milestone can be reopened)

Weighting

Not every task matters equally. Weights make the bar reflect the work that actually matters, instead of just the number of items you've checked off. Heavier tasks move the total more.

Set a weight

Tap the "Weight" field on a task (or subtask) detail screen and pick one.

The formula

Project (and milestone) progress is a weighted average:

Example:

• Task A: 50% progress × weight M(2) = 100
• Task B: 100% progress × weight L(3) = 300
• Task C: 0% progress × weight Not set(1) = 0

Changing a weight recalculates the overall percentage automatically. Weighting is available on both the free and Expert plans.

Dates & deadline prediction (on track / behind)

Beyond "how far you've come", Progress tells you whether you'll make it.

Set it up

Set a start date and a due date on the task detail screen. With both set, prediction turns on.

Daily target

Based on the days between the start and due date, Progress calculates the progress you should have reached by today. This breaks even a big long-term goal into "today's share", so it stays manageable.

On track / behind

• If your actual progress meets the required line, you're on track.
• If it falls short, you're behind.

The required line is shown as a faint overlay bar on the home cards and task detail.

Time tracking

You can record the time you put in, too. Start a timer on any task or subtask to make your effort visible.

Track time

1. Tap Start in the "Time" section of a task (or subtask) detail screen.
2. While running, a running-timer bar appears with the elapsed time. Tap it to return to the task being timed.
3. Tap Stop to record the time.

• Starting a timer on another task asks whether to stop the previous one (only one runs at a time).
• While running, the elapsed time shows in a notification (Android 13+ requires notification permission).
• As a safety net for forgotten timers, a single run stops automatically after 24 hours.

Add time manually

If you forgot to use the timer, use "Manual entry" to log past work by specifying hours, minutes, date and start time.

Activity & heatmap

The Activity screen lets you look back on what you've done.

Activity heatmap

Like the GitHub "contribution graph", it shows about the last year (52 weeks) of activity as a calendar of squares. Busier days are darker, so you can see at a glance how consistently you've kept at it.

Square intensity reflects actions such as completing tasks, updating progress and creating tasks, as well as recorded work time.

Recent activity

Below the heatmap, recent actions — progress updates, completions, creations — are listed newest first.

Reports & graphs

Statistics (graph)

See a project's progress over time as a line graph. Daily progress is recorded so you can watch the trajectory. Tap a point on the graph for details.

Per-task graph

From a task's detail screen you can open a progress-over-time graph for that task, drawn from the daily progress logs.

Report

View a summary of a project (progress, completed task count, due date, days remaining and a task list), and export it as a PDF to share.

Today

The screen you start your day from. It groups tasks with upcoming due dates by deadline so you can see what to do today.

• Tasks are split into sections like "Today", "Within 7 days" and "Within 30 days".
• Tap a section header to collapse or expand it (the state is remembered).
• Tap a task to open its details and update progress right there.
• Pull down to refresh.

Home screen widgets

Check your progress from your home screen without opening the app. There are three widgets.

Add one

1. Long-press your home screen and open "Widgets".
2. Find "Progress" and place the widget you want.
3. For "Project tasks", choose which project to display.

Notifications

Get a push reminder for tasks due today.

1. Open Settings and turn on "Notifications" (Android 13+ requires notification permission).
2. Choose the reminder time under "Today's tasks" (default 9:00).

At the chosen time, the tasks due that day are bundled into a single notification.

Comments & file attachments

Attach files

Attach images, videos and files to a task. Choose a type from "Attach" on the task detail screen. The storage limit differs between free and the Expert Plan (Expert gets more).

Comments & notes

Leave comments (notes) on a task. Comments can include attachments and can be edited or deleted later — handy for keeping reference material and context together.

Search

Search tasks and subtasks across all projects by keyword. Results narrow as you type, and you can filter by incomplete/complete and sort by due date, progress and more. Tap a result to jump to its detail screen — a handy way to pick back up a task you haven't touched in a while.

Sync & backup

Your data is stored on your device and supports cloud sync, so it carries over when you change devices.

• Automatic sync — changes are pushed to the server in the background. You normally don't need to think about it.
• Manual sync — run a sync immediately from the "Sync" menu.
• Export / import — export and import your data as CSV / ZIP from the settings screen.

Project groups

Organize multiple projects into groups (an Expert Plan feature). From "Project groups" in Settings you can create, edit and delete groups and assign projects to them. Deleting a group does not delete the projects in it.

Free vs Expert Plan

Progress is free to use. Task management, auto-calculated progress, weighting, deadline prediction, the timer, Today, widgets, notifications, search and sync are all available for free.

The Expert Plan 🏆 subscription unlocks:

• Creating project groups
• Subtasks up to 6 layers deep
• Customizing your progress bar color
• More attachment storage

Subscribe & cancel

Subscribe from the settings screen or an upgrade prompt. Billing goes through Google Play. You can cancel anytime from "Subscriptions" in the Google Play Store; Expert Plan features remain available until the end of your billing period.